Project Manager

Department:
Project management
Based:
Hartlebury
Reporting to:
Head of Project Management

Purpose

To build and sustain excellent client relationships, leading and supporting diverse clientele through wide ranging projects with responsibility for the full event management cycle - from conception to planning and development to delivery and review.

Principle duties

  • Organising events, conferences, road shows, product launches and gala dinners including full end to end planning and communication
  • Implementation and execution of appropriate delegate logistics solutions
  • Complete control of all delegate/staff and client travel arrangements
  • Interpret client briefing requirements accurately, influence where appropriate, produce full production proposals which you will be expected to co-ordinated within DRPG
  • Accurately and pro-actively record, develop and share clients’ requirements through excellent listening skills and excellent channels of communication
  • Effectively lead, direct and develop team members assigned to a project delivering to DRPG standards whilst exceeding clients’ expectations
  • Managing clients’ and colleagues’ expectations acting as a single point of contact, through pro-active management and effective project planning with realistic deadlines
  • Take ownership and actively manage assigned budgets whilst effectively influencing and negotiating with internal and external parties to ensure targeted profits are achieved and ideally exceeded
  • Building relationships with third party providers, working in partnership with DRPG finance to ensure best value and delivery against prescribed service level agreements
  • To pro-actively alert DRPG regarding any irregularities, lack of adherence, and or problems which could result in detrimental implications within the project
  • Participate in regular meetings with the senior team and work to improve the junior team with mentoring and knowledge sharing.

This list is not exhaustive, and you will be expected to work flexibly and undertake other such duties as the management may, from time to time, reasonably require
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Experience

  • Proven experience running logistically challenging events
  • A proven track record of event reconciliation
  • Good experience of working with hotels & venues
  • Experience in UK end to end managing events for over 500 people is essential
  • Proven experience of leading, directing or coordinating teams through event management is essential
  • Proven experience of financial and budget management.
  • Experience of producing client proposals
  • Experience in managing multiple clients and events simultaneously are essential
  • Experience of working in fast moving and client focused businesses coupled with a flexible, methodical and logical approach to work
  • Experience in delegate management including online registration is preferable

Skills / Characteristics

  • Excellent time management skills
  • Excellent rapport building, active listening and communication skills are essential supported by proven relationships internally and externally
  • Exceptional planning and organisational skills with a passion for customer service, delivery and attention to detail – must leave no stone unturned!
  • An understanding of, ideally supported by experience of production elements, including technical, design, print, video, multi-media and presentation would be advantageous

Other requirements

  • To undertake necessary travelling and time away from the office, for meetings, events and any other requirements. Reasonable expenses for travel and subsistence provided
  • The role involves a considerable amount of out of hours working, and is not fixed to a 9-5 pattern. you must be flexible with working patterns, hours and locations
  • A full clean drivers license is essential as part of this role.

Data Security

At all times you must work within the guidelines set out in the DRPG’s Information Security Policy and your Employee Confidentiality Agreement. Failure to do so may be treated as gross misconduct.

Health & Safety

At all times you must work within the guidelines set out in DRPG’s Health & Safety Policy and Employee Manual.

Further notes

The role will be based primarily in our Worcestershire head office and will require regular travel to other office locations. You will be expected to work flexibly and undertake other related commercial duties both in the UK and overseas as the company may from time to time reasonably require.

The company

Established in 1980, we're one of Europe's most experienced and largest fully integrated, award winning communications agencies. From the strategic communication consultancy to our complete in-house production facilities for digital media, video, events & print, we deliver to companies of all sizes that span a wide range of markets. The DRP Group is an equal opportunities employer.

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Give us a call on: 0844 682 5989 or email us today on:  anythingspossible@drpgroup.com

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