Event Project Coordinator

Your reason for being here…

Everyone at DRPG has a purpose, and yours is to keep the cogs turning so that our sensational events dazzle our clients and audiences alike. You’ll be responsible for heads that turn and jaws that drop... challenge accepted?

The way you roll…

You are a rockstar Event Project Coordinator, armed with organisational superpowers and a boundless enthusiasm to dive into the heart of our live account team. Your mission? To be the wizard behind the scenes, weaving your magic in project management and account coordination. You’re ready to be the superhero orchestrating and executing a huge range of projects, teaming up with our internal departments to create unforgettable experiences.

If you thrive on the thrill of event management and find joy in the fast-paced rhythm of collaboration, this gig is your golden ticket. Get ready to join a team where passion meets productivity, and where your dynamic spirit will shine. Bring your A-game, because with your coordination prowess, every project is bound to be a blockbuster!

How you make it all possible…

  • Providing daily support to the event project managers within the account team to fully understand the client's event objectives and requirements for each project from start to finish
  • Assisting with capturing all client actions and updating project plans as agreed
  • Being commercially aware and supporting with project reconciliation
  • Coordinating all crew logistics as required (accommodation, travel, catering bookings etc.)
  • Sourcing and negotiating contracts with third party suppliers and vendors
  • Overseeing all pre-event logistics and on-site event set-up
  • Providing on-site support for event build, live delivery and event de-rig
  • Taking ownership for the management of the client's event registration (pre-prep and on-site)
  • Coordinating event staff and volunteers, ensuring smooth operations during the event
  • Conducting post-event evaluations and providing recommendations for future improvements
  • Staying updated on industry trends, best practices, and emerging technologies
  • Jumping into general event administration as guided by the team and Account Director
  • Supporting the team with formulating any client proposal and undertaking event research

What’s in your toolbox…

  • Proven experience in event planning and coordination
  • Strong organisational and time management skills with a methodical and logical approach
  • Excellent attention to detail and problem-solving abilities (adhering to all GDPR guidelines)
  • Effective communication and interpersonal skills
  • Ability to multitask and work under pressure to meet tight deadlines
  • Problem-solving/creative thinking and decision-making abilities
  • Budgeting and financial management skills
  • Knowledge of event planning and coordination processes
  • Ability to negotiate and contract with vendors and suppliers
  • Flexibility and adaptability to changing circumstances
  • You don’t mind a bit of travel and time away from home
  • An awareness of industry best practices
  • Proficiency in event management software and Microsoft Office Suite (predominantly Excel, Word, and PowerPoint)
  • Experience of working within a similar event/agency environment

Get to know us…

We are a communications agency that has been providing excellent services for many years. Our founder started the business in a shed in 1980, and since then, we have been committed to delivering top-notch communication campaigns, digital solutions, film and videos, events, exhibitions, and more for our diverse clients. Our growth has not diminished our creativity, and we still maintain the qualities that make us unique since our inception. Our global headquarters and largest studios are located in the heart of the UK and are worth a visit to witness our capabilities firsthand.

Hang on, there’s more…

The role will be based primarily in our Hartlebury office but there will be times when you’ll need to work from our other offices and undertake other related commercial duties both in the UK and overseas. Flexibility is key!

We’re a friendly team. We really, really welcome anyone who wants to become part of a brilliant company. If you’re passionate with a cracking drive to deliver on our ‘anything’s possible’ mindset, we’d love to hear from you!

DRPG is an equal opportunities employer. We're committed to building a diverse, inclusive, and authentic workplace where everyone can be their best, so if you're excited about this role, we would love to hear from you and look forward to receiving your application.

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